Typically, the preceptorship would take place in-person over the course of two day-long meetings. Due to COVID-19 precautions, the team decided to conduct the meetings virtually and worked with the Within3 client success organization to convert the traditional face-to-face meeting to virtual interaction. Objectives for the virtual session included:
- Retain an engaging and hands-on learning atmosphere, even if not in-person
- Design agenda and content to accommodate multiple time zones and preceptees’ schedules to ensure participation as well as the quality and quantity of discussion topics
- Avoid “one-way” content delivery to ensure the typical characteristics of a preceptorship
The format of the meeting included three live webcasts with presentation and discussion components, interspersed with asynchronous sessions on the Within3 virtual engagement platform to engage with the preceptees. Recordings of the webcast presentations were also made available on the platform for preceptees to access anytime. In the asynchronous sessions, questions were released on a staggered schedule to allow the participants time to focus on each topic.